Dear Property Owner,

Thank you for considering Florida Vacation Beach Rentals to provide management services for your vacation rental home. We have been operating exclusively in South Florida since 2004, and pride ourselves on providing exceptional customer service to ensure a positive experience for guests and owners alike – we welcome the opportunity to bring this same satisfaction to you.

For those still considering the idea of utilizing their property as a vacation rental, we are frequently asked what the benefits are. While everyone has their own reasons, the most common ones are:
 

• Earn more money renting as a vacation rental versus long-term tenants
• More control over the home’s condition, as you are allowed on site between guests
• Possibility to live in the home part time, setting your own rental schedule
• Property is available to use for your own guests or personal use as needed

Once people have decided to rent their home as a vacation rental, typically the biggest undertaking is preparing the property to be guest-ready. Often this requires painting, landscaping and other aesthetic improvements to bring it to pristine condition. In addition, properties need to be fully furnished with all the accoutrements guests would expect to find at a typical vacation home. We realize this upfront investment can be significant, so we do everything we can to ensure it stays in tip-top shape, including scheduling routine cleans, inspections and inventories of each home.

When adding new properties to the Florida Vacation Beach Rentals collection, the three primary factors we evaluate are condition, location and special features. Combined, these items determine how well a home will rent. In order to ensure an exceptional guest experience, we primarily look for homes that are in excellent condition, and are located in a safe area within walking distance to the beach and/or the Intracoastal Waterway. Homes with perks such as views, swimming pools, hot tubs, pool tables and other added amenities are even more attractive to guests and make ideal rental candidates.

Enclosed you will find detailed background information to answer many of the questions you might have, including how to prepare a home for rental, the scope of services Florida Vacation Beach Rentals provides, contract specifics and more. After reviewing the information, if you feel your home would be a good fit with our services, we welcome the opportunity to meet with you to tour your property and discuss additional details. If you have any questions in the interim, please don’t hesitate to call or email me. I look forward to hearing from you soon!

Sincerely,

Bill Waterman
Managing Member, Florida Vacation Beach Rentals LLC
877-456-6363| rentals@floridavacationbeachrentals.net

September 11, 2010

Florida Vacation Beach Rentals has been renting my oceanfront home in Vero Beach since June of 2009. My property has many high quality features and we have had no issues with any of the many tenants who have rented the home. Bill Waterman arranges for a professional cleaning after each tenant leaves so my family can enjoy the home anytime it is not rented. I recommend Florida Vacation Beach Rentals to other oceanfront owners looking for supplemental income on a high end oceanfront property.

Wade Shavel

Palm Beach Florida

October 2, 2010

My wife and I have been using Florida Vacation Beach Rentals as our exclusive property manager since April 2009. Since we are French citizens, it is essential our oceanfront property is professionally managed and we have found their performance to be exceptional. Bill Waterman and his staff guard my property during the hurricane season and make deposits directly into my US account after each tenant leaves. I highly recommend their services to any absentee owner looking for a quality vacation rental manager.

Nick Kail

Bar Sur Loup, France

October 19, 2010

I own an oceanfront home in Vero Beach that has been managed by Florida Vacation Beach Rentals since July 2009. The firm has generated considerable rental income and my home was rented every week diring the summer of 2010. The property is professionally cleaned after each tenant leaves and my children often use the home when it is not rented. Bill Waterman and his staff have done a good job managing my property and I recommend their services to other oceanfront owners looking for income from their vacation home.

Ed Broom

New London, New Hampshire

For individuals who own second properties, utilizing them as short term rentals can prove a valuable income stream that surpasses traditional long term rental income. However, self-managing a short term rental is not without a long list of responsibilities and hassles that eat up time and cut into the bottom line. A rental property management company is designed to take the burden off of homeowners, while ensuring maximum rental revenue. Florida Vacation Beach Rentals provides many benefits to its clients, including:
 

• Saving Time:

  Florida Vacation Beach Rentals handles the complete management spectrum, from property marketing, to booking, guest services, property cleaning/maintenance and financial processing. Clients simply receive their monthly rental revenues check, and Florida Vacation Beach Rentals does the rest.
   

• Online Advantage:

  Powered by Escapia, bookings and financials are managed online in real-time. This enables homeowners to easily make personal block-outs, check on their property rental calendar, view financial statements and more. In addition, listings on multiple property marketing sites are all streamlined through one easy-to-use calendar and reservation system.
   

• Maintenance Management:

  Florida Vacation Beach Rentals provides detailed getting-started guides to ensure all homes are fully equipped and furnished for a positive guest experience. In between stays, Florida Vacation Beach Rentals housekeeping staff thoroughly cleans all properties and notes any additional maintenance needs.
   

• Big Buzz:

  a full public relations team, advertising services, and aggressive online marketing all promote Florida Vacation Beach Rentals as a trusted go-to hospitality company for short term South Florida rentals. In addition, the company hand-selects the properties it represents to maintain a high level of guest expectations – all adding up to above-average occupancy rates.
   

• Guest Support:

  located right here in Vero Beach and Boca Raton, Florida Vacation Beach Rentals brings a personal touch to customer service. In addition to managing all phone and online reservations, the staff provide insider vacation tips, help select the perfect property, coordinate key logistics, provide added perks and amenities on the fly, and troubleshoot guest needs 24x7, completely eliminating the owners’ need to be involved.
   

• Financial Rewards:

  keeping its finger on the pulse,Florida Vacation Beach Rentals helps set competitive seasonal rates, markets enticing promotional packages during shoulder seasons, and takes advantage of dynamic pricing to help keep properties full. For its complete management services, Florida Vacation Beach Rentals retains a small percentage of the rental fee.
   

All things considered, the hands-on management Florida Vacation Beach Rentals provides, coupled with maximizing rates and increased bookings, leads to the same financial rewards as a self-managed property, but without the headaches and hassles!
 

To help maximize bookings and effectively communicate financial transactions with owners, Florida Vacation Beach Rentals takes advantage of the power of Escapia, a web-based vacation rental software and marketing solution. Through this, owners benefit from:
 

Sophisticated Online Marketing

Online bookings are one of the biggest growth opportunities available to vacation rental owners. Through our partnership, a full listing of your property – including images, rates, description and booking calendar – will seamlessly appear on many of the most well known vacation rental sites. When we make updates in the central system, it automatically updates all listings to ensure accuracy. Better yet, you only pay for performance – a nominal referral fee is deducted from your rental proceeds only when properties are booked.
 

Real-Time Booking Calendars

Visitors to any site where your property is listed have direct access to a real-time booking calendar where they are able to book reservations on the spot, and it all feeds back to our central system for flawless transactions. From there, Florida Vacation Beach Rentals works with guests to finalize the details and collect payment. This ensures there are never double bookings, and promotes more bookings because would-be guests can take action on the spot.
 

Keeping Tabs on the Action

OwnerWeb is another tool with tremendous advantage. This enables owners full access at anytime to see the status of their property rentals and financial transactions. In addition, owners can view an up-to-the-second booking calendar and easily block out dates for their own personal use. Simply log-on and you can view PDF Owner Statements, 12-month availability calendars, make basic account updates and more:
 

• Capture maintenance notes needed by the IRS, as well as housekeeping and maintenance details
• View the fully integrated accounting system that tracks and reports all transactions
• Utilize a flexible rate engine to help maximize profitability
• Automatically generate a year-end 1099 statement

Comprehensive and Accurate Statements

Even if you own multiple properties, we combine all rentals onto one easy-to-read comprehensive statement. Your monthly Owner Statement gives you all the crucial information you need, including details for each guest booking, payments and expenses tracked by month and year-to-date, plus a current 12-month calendar to view bookings and availability ahead.
 

Florida Vacation Beach Rentals signs a property management agreement with all owners in order to represent their properties. We review the contract with each prospective client in detail when we meet in person. In the meantime, answers to the most commonly asked questions include:
 

As the management agent, what are Florida Vacation Beach Rentals primary responsibilities?

• Set rental rates and market the vacation home
• Handle all guest emergency phone calls and troubleshoot each situation; we have a 24/7 mobile phone guests can call for assistance
• Respond to rental inquiries in a timely manner
• Make rental reservations via email and phone
• Upon receipt of deposit, email reservation confirmation letters, rental contracts and other information to guests as needed
• Collect signed rental agreements and rental payments from guests prior to arrival
• Schedule annual and turnover cleanings.
• Replenish household supplies as needed
• Maintain/distribute locks and keys or install keyless entry system

When do I get paid for my rentals?

• Proceed checks and statements are distributed to owners by the 10th of each month, to cover all net rental proceeds for guest stays completed by the last day of the prior month.

What is the housekeeping set up and who pays for it?

• Florida Vacation Beach Rentals arranges and hires its own staff to clean all homes. All guests are charged a cleaning fee that covers the housekeeping directly after their departure. A minor cleaning fee may be charged to owner if property is vacant for long period of time and needs attention.

When do I have access to the property for my personal use, or to allow a non-paying guest to stay there? What fees are associated with this?

• Owners may reserve the home for personal use and use by non-paying guests as long as the rental home is not subject to a prior reservation. To avoid the cleaning fee, owners or guests can clean-up prior to departure themselves if done to Florida Vacation Beach Rentals' standards.

What does Florida Vacation Beach Rentals do if guests cause damage to my home?

• Florida Vacation Beach Rentals charges each guest a small damage waiver fee. This fee covers accidental guest damage up to $1500. Claims beyond $1500 are the responsibility of the tenant and are billed to their credit card, which we have on all rentals.